Accommodation guidelines

Beware of fraudulent hotel agencies

Please be aware of the fact that in the past, fraudulent hotel agencies have solicited our participants, especially speakers and Committees members (those having their names published on the Congress website). C-IN is the only official EAFS 2015 conference Accommodation Agent and we advise you to book directly with us.


Why book with C-IN?

  • Best available rates in town
  • A guaranteed room thanks to the excellent cooperation with major conference hotels in Prague. Plus, your reservation can’t be automatically transferred to another hotel.
  • Flexible conditions in case of cancellation or changes.
  • No booking fees
  • Secure & safe transactions

  • All rates are stated in EUR per room and per night.
  • Rates of hotel and hostel accommodation include breakfast and 15% VAT.
  • Student dormitory rate does not include breakfast, 15% VAT is included and only full pre-payment is possible.
  • If the statutory VAT changes, the rates will change accordingly and automatically and the difference will be charged.
  • All rates are valid at the day of booking. Please note that the rates may change. In case of any rate change the Conference Secretariat is not obligated to refund any overpayment.

Please note that special conference rates are available only if booked through Conference Secretariat.
Rooms will be allocated on a first come, first served basis.

Participants are recommended to book accommodation by 6 August 2015. After this deadline requests will be accepted, however, hotel rooms are subject to availability and cannot be guaranteed.
Online booking will be closed as of 24 August 2015.

For further information feel free to contact the Conference Secretariat:

C-IN
Prague Congress Centre, 5. kvetna 65, 140 21 Praha 4, Czech Republic
Phone: +420-261-174 301, Fax: +420-261-174 307
e-mail: info@eafs2015.eu

Payment conditions

  • 1st night deposit – payment by credit/debit card ONLY

OR

  • Full pre-payment – payment by bank transfer or credit/debit card

Type of payment

Bank Transfer

Full prepayment = for all nights reserved ONLY

Beneficiary CZECH-IN s.r.o.
Beneficiary address 5.května 65, CZE 140 21 Prague 4, Czech Republic
Bank address KB a.s., Na Příkopě 33, Prague 1, Czech Republic
Account number 51-0903490207/0100
IBAN CZ5901000000510903490207
SWIFT/BIC KOMBCZPPXXX
Details of payment: PRN-Personal Registration Number, Surname, Name

Payments received without registration details (name, Registration number) cannot be identified. Please forward a copy of the transfer stating the participant's name.
A full payment free of any bank charges must be received by C-IN.
All extra charges must be settled directly with the hotel upon departure.
Bank transfer payments will be accepted until 7 August 2015.

Online Payment by Credit/Debit Card

1st night deposit or full stay payment is accepted by credit/debit card.

All bookings must be guaranteed by a valid credit/debit card (VISA, EC/MC cards are accepted). Expiration of the card must exceed December 2015.
C-IN holds the right to pass your credit/debit card details to the respective hotel.
Final bill (rest of nights and extras) must be settled directly with the hotel upon departure.
In case of rejected on-line credit/debit card payment, the registration will not be processed by the Conference Secretariat. It is recommended that the participant contacts credit/debit card issuer/bank first and checks if the on-line transactions are not disabled on his credit/debit card. Afterwards, the online registration process has to be repeated.

Credit Card Acceptance Policy

Please kindly note that for the purposes of the online registration and payment, only internationally recognized credit cards using highest standards of security are accepted. We accept following credit cards for the online payments: MasterCard, Maestro, VISA, VISA Electron and V Pay. For your easier reference, please check if your credit card is embossed, has 16 digit number and 3 digit CVC code at the back plus a magnetic slip. Should you have any question in regards of validity of your credit card for online registration, or should you wish to check if payments with other cards like American Express are possible, please feel free to contact Conference secretariat.

Online Credit Card Processing

All online payments are processed via GPWebpay secure connection.

GP webpay conforms to international standards and it meets the strictest safety requirements of the MasterCard SecureCode and Verified by VISA standards as defined by the MasterCard and VISA card associations. These standards are designated as 3D Secure and they ensure maximum payment security.

Click here to learn more about online payments security.

Cancellation / Change of reservation

Cancellation or changes must be notified in writing (email or fax) to C-IN. Cancellation or changes made by phone cannot be accepted. Please do not contact the hotel directly as reservations are held by C-IN. In case of later arrival other than reserved please inform the Conference Secretariat in order to guarantee the room.

Cancellation will be charged according to the cancellation conditions below:
  • For hotel reservation cancelled before and on 31 July 2015, full deposit will be refunded less EUR 20,- (handling fee).
  • As of 1 August 2015 until August 27 2015 deposit of 1 night will be charged.
  • As of 28 August 2015 all nights as reserved will be charged and no refund will be made (C-IN holds the right to charge your credit/debit card for all nights booked OR not to refund the full pre-payment).
  • In case of no-show or later arrival or earlier departure other than reserved all nights as reserved will be charged.
Confirmation of reservation and final bill:

After completing the hotel booking, participant will receive a system notification that reservation request was received (please note this is not a confirmation of the room). Confirmation of the hotel booking will be issued only after the deposit / prepayment is received and will be sent by the Conference Secretariat to the participant by email. This confirmation should be presented to the hotel reception during check-in.
Please do not contact the hotel in order to enquire your confirmation of accommodation as C-IN keeps your reservation in his database and is the only one responsible for sending such confirmations.
Final bill for 1 night deposit or full prepayment will be issued by C-IN only upon request of the booker. The respective hotel will then issue the invoice for the rest of nights and extras. Most hotels issue the final bill in local currency (Czech Crowns) according to the daily exchange rate stated by Czech National Bank.

Check-in / Check-out

Check-in is generally available from 14:00 however some hotels provide check-in from 15:00. Early check-in can be requested, however cannot be guaranteed; the room is subject to the availability on the day of arrival.
Check-out is generally at 12:00 (in some hotels as of 10:00). Late check-out is also subject to the room availability and some hotels may charge a daily rate.

Responsibility

The participant acknowledges that he or she has no right to lodge damage claims against the organisers should the holding of the Conference be hindered or prevented by unexpected political or economic events, generally by force majeure, or should the non-appearance of speakers or other reasons necessitate programme changes. With registration, the participant accepts these terms.

Group Booking Reservation

For group reservations (more than 5 rooms) please contact C-IN with a separate request at info@eafs2015.eu or call +420 261 174 301.

 



Accommodation guidelines for download in PDF.

   
 
 

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Conference Secretariat: C-IN, 5. kvetna 65, 140 21 Prague 4, CZE | tel.: +420 261 174 301 | fax: +420 261 174 307
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